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Find a hire / VAs, admin & operations

VAs, admin & operations

Get the week back

Executive assistants, operations coordinators and admin specialists from the top 0.1% of global talent. Vetted on live inbox and calendar work. Hired in about seven days.

Month-to-month · Replacement guaranteed · Start in a week

An executive assistant working remotely

Departments

Customer support Data & AI Design Finance & accounting Marketing Sales Software engineering VAs, admin & operations

Roles we fill in admin and operations

From the person who protects your calendar to the one who documents the process so it stops living in your head.

Executive assistant

Runs your calendar, inbox and travel, and makes the small decisions without checking each one with you.

Hire an EA

Virtual assistant

Handles the recurring admin that eats your week, from research and scheduling to supplier chasing.

Hire a VA

Operations coordinator

Keeps the day-to-day running, spots where the process breaks and fixes it rather than reporting it.

Hire coordinators

Data entry specialist

Works through volume accurately, and flags the records that look wrong instead of copying them across.

Hire data entry

Project coordinator

Chases the dependencies, updates the board and runs the status meeting so you do not have to.

Hire project coordinators

Scheduling coordinator

Books and dispatches a field team or a clinic diary, and handles the reschedules before they cascade.

Hire schedulers

Fluent in the stack you already run

Candidates are tested in your tools before they reach you, not trained on them afterwards.

Google Workspace Microsoft 365 Slack Notion Asana ClickUp Calendly Zapier HubSpot

How we vet admin talent

Tested on a real inbox, not on a typing speed

Admin and operations candidates run an additional practical stage on top of our standard eight-step funnel.

  • Timed inbox and calendar triage with conflicting priorities in it
  • Written communication test, including one message they should refuse to send
  • Process documentation exercise from a messy verbal brief
  • Reference check with a previous manager, not just HR

1 in 1,000

Applicants placed into an admin role.

4 yrs

Average experience of a placed admin candidate.

20 hrs

Typical time returned to a founder each week.

Assistant hiring questions

Will they work our hours?

Yes. We recruit against your working day rather than asking someone to flip theirs, which is why the arrangement holds past month three.

How much handholding is there at the start?

Expect two weeks of close direction. After that a good assistant should be reducing your decisions, not adding to them.

Can they access our email and accounts?

Confidentiality terms are signed before day one, access is scoped to what the role needs inside your own systems, and background checks are completed before placement.

Part-time or full-time?

Both work. Most founders start full-time because part-time assistants end up context-switching, but tell us the workload and we will be honest about it.

Get started

Hand over the admin

Tell us what is filling your week. We will come back with someone who can take it, and what they cost.

Hire an assistant Talk to us first
Month to month No lock-in contract, cancel with 30 days notice.
Replacement guaranteed If the fit is wrong we replace them at no cost.
Start in a week Roughly seven days from first call to first day.